Privacy Policy

Capture Films — capturefilms.nl
Last updated: 27 June 2026
 

At Capture Films, we deal in stories, images, faces, voices, movement, sweat, light, chaos, and all the strange beautiful details that make a film worth watching. But when it comes to your privacy, we keep things clear.
 

This Privacy Policy explains what information we may collect when you visit capturefilms.nl, contact us, book a project, appear in a production, or work with us and how we use, store, and protect that information. No smoke. No back-room nonsense. Just a straight look at how your data is handled.
 

1. Who we are
 

This website is operated by Capture Films, a film production company based in Amsterdam, the Netherlands.

For questions about this Privacy Policy or your personal data, you can contact us at:

Capture Films
Amsterdam, The Netherlands
Email: charlie@capturefilms.nl
Website: capturefilms.nl
 

2. What information we may collect
 

Depending on how you interact with us, we may collect the following types of information:

• Your name

• Your email address

• Your phone number

• Your company or brand name

• Any message you send through our website or email

• Project details, production notes, creative briefs, call sheets, schedules, invoices, and communication related to a film or photography project

• Images, video, audio, interviews, behind-the-scenes material, and other production footage when you take part in a Capture Films project

• Website data such as your IP address, browser type, device information, pages visited, and general website behaviour

• Cookie and analytics data, where applicable
   

In plain English: if you contact us, hire us, collaborate with us, appear on camera, or move through the website, some information may pass through our hands.

3. How we collect information

We may collect information when you:

• Visit capturefilms.nl

• Fill in a contact form

• Send us an email

• Request a quote

• Book a film, photography, editing, or production service

• Take part in a shoot, interview, event, campaign, documentary, or brand film

• Communicate with us through social media, phone, WhatsApp, or other messaging platforms

• Agree to appear in a film, image, interview, behind-the-scenes piece, or promotional project

Some data comes directly from you. Some data is created during the work itself  through cameras, microphones, production documents, emails, invoices, and the general machinery of making films.
 

4. Why we use your information
 

We use personal information to run the business properly, communicate clearly, and deliver the work we have been asked to create.

This may include:
 

• Responding to your messages or enquiries

• Preparing quotes, proposals, treatments, and production plans

• Booking and organising shoots

• Filming, photographing, editing, producing, and delivering creative work

• Managing client relationships

• Sending invoices and handling payments

• Delivering finished films, photos, edits, or other project materials

• Improving the website and understanding how visitors use it

• Keeping the website safe and functional

• Meeting legal, tax, or administrative obligations

• Showing selected work in our portfolio, website, showreel, social channels, or promotional material, where this is agreed or otherwise legally allowed

We do not collect data for the thrill of it. We collect what is needed to keep the wheels turning and the work moving.
 

5. Legal grounds for using your data

Where privacy law requires a legal basis, we may use your information because:
 

• You have given consent

• We need it to perform a contract or prepare a project with you

• We have a legitimate business interest, such as responding to enquiries, running our website, managing projects, protecting our work, or showing our portfolio

• We must comply with a legal obligation, such as accounting or tax requirements

6. Film, photography, audio, and production material

Capture Films works with real people, real locations, real stories, and real moments. That means our work may include images, voices, interviews, faces, performances, crowds, artists, athletes, staff, clients, and members of the public.
 

When you are part of a production, we may capture and process visual and audio material as part of the creative work. This may include:

• Video footage

• Photography

• Interview recordings

• Voice recordings

• Behind-the-scenes material

• Event footage

• Brand, campaign, documentary, or social media content

Use of this material may also be covered by separate agreements, permissions, release forms, client contracts, or production arrangements.
 

If you are involved in a project and have questions about how your image, voice, or contribution will be used, contact us directly.
 

7. Cookies and website analytics
 

Like most websites, capturefilms.nl may use cookies or similar technologies to keep the website working, understand visitor behaviour, improve performance, and see what people are actually looking at before they disappear back into the wild internet.

Cookies may help us understand things like:
 

• Which pages are visited

• How long visitors stay

• What device or browser is being used

• Whether the website is working properly

• How people find the website
   

Where required, you may be asked to accept or manage cookies through a cookie banner or settings tool.
 

8. Sharing information with third parties
 

We do not sell your personal data. That is not the business.

We may share limited information with trusted third parties when needed to run the website, manage projects, deliver services, or meet legal obligations. This may include:
 

• Website hosting providers

• Email and communication tools

• Cloud storage and file transfer services

• Editing, production, and delivery platforms

• Invoicing, accounting, and payment systems

• Freelancers, crew, editors, producers, photographers, or collaborators involved in a project

• Legal, financial, or professional advisors where necessary

• Authorities, if required by law
   

When we work with third parties, we aim to share only what is necessary. No more theatre than required.

9. International services and storage

Some digital tools used to run a modern creative business may store or process data outside the Netherlands or the European Economic Area. When that happens, we aim to use services that provide appropriate safeguards for protecting personal data.
 

This can include hosting platforms, cloud storage, email tools, project management platforms, delivery systems, or software used in production and post-production.
 

10. How long we keep information
 

We keep personal information only for as long as needed for the reason it was collected, unless the law requires us to keep it longer.

For example:
 

• Enquiries may be kept long enough to respond and follow up

• Client and project information may be kept for the duration of the project and for future reference where needed

• Invoices and business records may be kept as required for legal, tax, or accounting purposes

• Film, photography, audio, and project material may be kept as part of our creative archive, portfolio, client delivery system, or production records, unless agreed otherwise
   

Film work has a long shadow. Projects, footage, edits, and archives may remain relevant long after the shoot day has ended.
 

11. Security
 

We take reasonable steps to protect your information from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
 

No system is perfect. No digital fortress is bulletproof. But we take privacy seriously and handle information with care, common sense, and respect.
 

12. Your privacy rights
 

Depending on your situation and applicable law, you may have the right to:
 

• Ask what personal data we hold about you

• Request access to your personal data

• Ask us to correct inaccurate information

• Ask us to delete your personal data

• Ask us to restrict how we use your data

• Object to certain uses of your data

• Request a copy of your data

• Withdraw consent where processing is based on consent
   

If you want to exercise your rights, contact us at:

charlie@capturefilms.nl
 

We may need to verify your identity before responding. This is not bureaucracy for sport  it is to make sure we do not hand your information to the wrong person.
 

13. Minors
 

Capture Films may work on projects involving children or young people, especially in family, school, sport, event, documentary, or branded content settings.
 

Where minors are involved in a production, we aim to handle their information, image, and participation with extra care. Permissions, parental consent, client agreements, school or organisation approvals, or specific production arrangements may apply depending on the project.
 

We do not knowingly collect personal data from minors through the website without appropriate permission.
 

14. Portfolio, website, and promotional use
 

Capture Films may display selected work on its website, showreel, social media, portfolio, pitch materials, or promotional channels.
 

This may include finished films, stills, behind-the-scenes images, client work, campaign material, documentary clips, event films, or other creative output.
 

Where required, this use will be based on client agreements, contributor permissions, release forms, consent, legitimate interest, or other applicable legal grounds.
 

15. Third-party links
 

Our website may contain links to other websites, platforms, social media pages, video players, portfolio pages, or external services.
 

Once you leave capturefilms.nl and wander into someone else’s digital territory, their privacy practices apply. We are not responsible for how other websites collect, use, or protect your information.
 

16. Changes to this Privacy Policy
 

We may update this Privacy Policy from time to time. If we make changes, we will update the date at the top of this page.
 

The internet moves fast, laws shift, tools change, and the machinery evolves. We will try to keep this policy clear, current, and honest.
 

17. Contact
 

If you have any questions about this Privacy Policy, your personal data, or how Capture Films handles privacy, contact us at:
 

Capture Films
Amsterdam, The Netherlands
Website: capturefilms.nl
Email: charlie@capturefilms.nl
 

If you believe your privacy rights have not been handled properly, you may also contact the Dutch data protection authority, the Autoriteit Persoonsgegevens.